Office Assistant

Description

• Answers and directs phone calls and takes messages as appropriate
• Greets visitors and directs to appropriate person
• Prepares outgoing faxes and distributes incoming faxes
• Photocopies a broad range of materials
• Schedules meetings and appointments
• Types routine correspondence and prepares files as assigned
• Maintain and order inventory of order supplies
• May pick-up meals for in-house meetings
• Assists in new hire set-up process for office or program
• Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
• Other duties as assigned or necessary to support the program, office and/or the company
• Any or all of above duties and responsibilities
• Develops and maintains varied tracking reports, contracts and/or agreements
• May write own correspondence and prepares correspondence for management
• Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues
• Occasionally assist or handles small office moves (office furniture)
• May handle or assist with billing to clients or MediCal and MediCare.
• Researches and prepares special projects as assigned
• Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
• Other duties as assigned or necessary to support the program, office and/or the company
• Any or all of the above duties and responsibilities
• May assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such on a monthly basis; attend meetings and/or trainings to take notes or minutes
• Recommends changes to internal office procedures and workflow
• Other duties as assigned or necessary to support the program, office and/or the company

• One year work experience preferably in an office answering phones and providing general clerical support. Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills
• Intermediate level PC skills required
• Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must
• Ability to effectively prioritize and manage time
• Bilingual/Spanish

 *NOW OFFERING DAILY PAY TO OUR EMPLOYEES *
     

   

 PERKS OF WORKING WITH PATHWAYS CALIFORNIA:
   

Competitive salaries & benefits 

•       Paid Vacation Days (1st year 12 days; increases with tenure) 

•       Paid Sick Days (Accrual per pay period) 

•       9 Paid Holidays (including Day after Thanksgiving) 

•       Medical, Dental, Vision including a Health Savings Account or FSA 

•       Health, Dependent and Transportation Flexible Spending Accounts 

•       Basic and Optional Life Insurance for Employee, Spouse and/or Dependents 

•       401K 

 

Perks @ Clarvida (student loan refinancing, pet insurance, Verizon wireless discount, movie, hotel, concert and sporting event discounts)

We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address or a personal LinkedIn account that is associated with a Clarvida.com email address. Clarvida recruiters will never charge application fees, conduct interviews via chat rooms, or extend job offers without a thorough recruitment process.